We present an evolved approach to the traditional copier buying decision. Not only does our equipment copy — it can also scan, store, send, print, and do it all with a few simple customizable buttons and software packages. Our company is a proud sponsor of DocuWare, which is an established document management system with over 10,000 installations worldwide. For those businesses without a central system to manage their documents, we understand how valuable time and money can be wasted by searching for, retrieving, or recreating lost documents.
Our company provides electronic management solutions that have proven to benefit our customers in many ways:
Centralized Document Pool
Documents are no longer trapped in "silos" such as file cabinets, email accounts, and Windows folders, allowing all documents to be searched regardless of source or type. We can even put a button on your existing application (like QuickBooks) that automatically retrieves all related documents with the click of your mouse.
Security and Audit Trail
Digital documents can only be viewed by those with the proper authority, and audit histories will show every time a document has been opened or altered. While documents can be annotated, marked up, redacted, or highlighted, the original image remains unaltered and can be printed with or without annotations.
Automated Retention/Destruction Policies
Documents that you don't need and are no longer required to keep waste space and can be a liability. Automate your retention policy and let your computer flag your documents to be purged when they reach the end of their lifespan.
Seamless Document Capture
Storing documents digitally shouldn't be time consuming. In fact, we believe it should be a breeze. There are multiple ways of capturing documents and the data with which to store them, and most require no additional data entry.
Documents that sit on a desk waiting for approval slow everyone down. We can set up a workflow for your order fulfillment process to eliminate bottlenecks and get you paid faster. Managers can have complete visibility as to where each order is in the process, and have access to all documents regardless of whose digital desktop they are on.
The ability to access all your organization's documents securely via the Web has the potential to change the way you do business, and to change the way your clients view your business.
Hurricane Katrina helped us all understand how critical a disaster recovery plan is. Companies that have digitized their documents can have an offsite backup, and can quickly recover from otherwise devastating events.
Whether you're facing an audit or a lawsuit, the time spent finding and organizing relevant documents will always be shorter when they're only a few clicks away.